Data collection of our members
The purpose of this Privacy Policy is to provide an overview of the personal data processed by the association as well as the rights of the affected members.
- Controller
The controller responsible for data processing by the association is the Presidium, represented by the President, reachable by email at president@iae-egyptology.org.
A Data Protection Officer is not legally required and has therefore not been appointed. - Purpose, Scope, and Source of Data Processing
The association processes personal data solely to the extent necessary in connection with the establishment, execution, and termination of the membership relationship, to exercise and fulfill rights and duties arising from the law, or to safeguard its legitimate interests.
The processed data is strictly limited to the following personal details:- Title
- Full Name
- Address
- Email address
As a rule, data is collected directly from the member.
- Legal Basis for Processing
The legal bases for processing personal data are the statutory permissions under Article 6(1) of the Datenschutz-Grundverordnung (DS-GVO) and, where necessary, the consent of the affected member pursuant to Art. 6(1) DS-GVO. - Data Access and Transfer
Within the association, access to personal data is restricted strictly to the Secretary General and his Assistant who require it to perform the tasks set forth in Section 2.
The association does not intend to transfer personal data to a third country or to an international organization. - Storage Duration and Deletion
Personal data is processed and stored by the association for as long as necessary to fulfill the tasks set out in Section 2. Once the data is no longer required for these purposes, it is routinely erased after statutory retention obligations (e.g., 10-year statutory retention period for financial/tax records) have been met, unless further processing is required to preserve evidence within statutory limitation periods (which may be up to 30 years, but are generally 3 years). - Rights of the Data Subject
As a data subject, the member has the right to access, rectification, erasure, restriction of processing, objection, and data portability (Articles 15 through 21 DS-GVO). Where legally applicable, rights of access and erasure are subject to the limitations set forth in Sections 34 and 35 of the German Bundesdatenschutzgesetz (BDSG).
Furthermore, the member has the right to lodge a complaint with a competent data protection supervisory authority (Article 77 DS-GVO in conjunction with Section 19 BDSG). - Right to Withdraw Consent
To the extent processing is based on consent granted by the member, the member has the right to withdraw such consent at any time with effect for the future. The lawfulness of processing based on consent prior to its withdrawal remains unaffected. - Obligation to Provide Data
In connection with membership, the member is required to provide their personal data; otherwise, the membership relationship cannot be entered into or maintained. - Automated Decision-Making
Automated decision-making, including profiling, does not take place.
Data collection on our website
The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator’s contact details can be found in the website’s required legal notice.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form. Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.
What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
General information and mandatory information
Data protection
The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.
If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
Notice concerning the party responsible for this website
The party responsible for processing data on this website is:
Richard Bussmann
Meister-Ekkehart-Str. 7, Hochpaterre, Raum 1.04
Institut für Afrikanistik und Ägyptologie
Albertus-Magnus-Platz
50923 Köln
Deutschland
Email: secretary@iae-egyptology.org
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).
Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
Information, blocking, deletion
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:
- Browser type and browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
These data will not be combined with data from other sources. The basis for data processing is Art. 6 (1) (f) DS-GVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.